StudioCircle privacy policy

Last updated: 10/18/2026

StudioCircle is an app that dance, art and similar schools use to track monthly class fees and class schedules. This policy explains what information StudioCircle holds, why, who can see it, and how to remove it.

StudioCircle is run by Ranjith R, 671 Waters Edge Dr, South Elgin, IL ("we"). Each school that uses StudioCircle decides whose information goes into it. For a school's records, the school is responsible for that information, and we look after it for the school.

Who uses the app

• School admins run their school's space in the app.
• Parents see their own family's fees and classes. An adult student can be the account holder for themselves.
• Students under 18 do not have accounts and never sign in. Their parents act for them.

StudioCircle is not directed to children, and children cannot create accounts.

What we collect

About people who sign in (admins and parents):

• Full name and email address, confirmed with a one-time code before the account can be used. Admins also give a mobile phone number, confirmed the same way; for parents a phone number is optional.
• Which school they belong to and whether they are an admin or a parent.

About students (entered by the school or a parent):

• The student's name and the month they started at the school.
• Which classes (batches) they are in.
• Their monthly fee, which months are paid, waived or owed, and payment notes the school or parent writes.
• Whether they plan to attend each class (Going, Not going or Maybe).

We do not collect students' photos, dates of birth, addresses, or any other information about them beyond the above.

About schools: the school's name, logo, time zone, currency, fee due day, class schedules, and its StudioCircle subscription status. An admin can choose the logo from their phone's photos; the app opens the photos only then, and keeps only the picture they choose. Only the school's own admins and parents can see it.

Announcements: messages a school's admins post to a class (batch), with when each one stops showing. Only the parents of that class's students and the school's admins can see them.

Notifications: if a parent allows notifications, the app saves a push token for their phone so we can tell them about new announcements and changes to their children's classes. Signing out removes it.

Activity records: the app keeps a log of fee changes, payments marked and schedule changes, with who made each one and when, so a school can check its own records.

We do not use advertising, analytics or tracking tools, and we do not sell or share personal information for advertising.

Payments

StudioCircle does not take payments for class fees. Parents pay their school outside the app, and the school records the payment in the app.

A school pays for StudioCircle itself with an in-app subscription through the App Store or Google Play. Apple or Google handles that payment. We receive the subscription's status (for example, active or expired) from RevenueCat, our subscription service. We never see card details.

Who can see the information

• Within a school: admins see their school's families, students, fees, classes and attendance answers. Parents see only their own family's information and their own students' classes. Parents never see other families' information.
• Between schools: each school's information is kept separate, and people in one school cannot see another school's information.
• Us: we can access the systems that store the information to run and support the service. We do not look at a school's families or fees except when needed to fix a problem or when the law requires it.

Service providers

We use these companies to run StudioCircle. They process information only to provide their service to us:

• Supabase: database, sign-in and hosting (us-west-2).
• Twilio: sending phone verification codes by SMS.
• Resend: sending email verification codes and invitations.
• RevenueCat: managing school subscriptions.
• Google Maps Platform: suggesting class addresses as a school's admins type them. Only the address text is sent, never names or other details.
• Expo (650 Industries): delivering notifications to phones, through Apple's and Google's notification services. Each notification carries the class name, the school's name and the announcement or class change.
• Apple and Google: app distribution, subscription billing and delivering notifications.

Information stored on your phone

The app saves the information it last loaded on your phone, so you can still see it when you're offline. It's kept in the app's private storage and erased when you sign out or delete your account.

Keeping and deleting information

• Deleting your account: you can delete your account at any time in the app (Profile > Delete account). Your sign-in details and profile are removed immediately. The school keeps its records of your family and students (such as fee history), because the school needs them for its own accounts. Ask your school if you want those removed.
• Leaving a family: a parent can leave their family, and a school admin can remove a parent from a family.
• Deleting a student's or family's records: a school admin can delete a student, or a whole family, in the app. This removes their fees, payments, classes and attendance answers for good. The school's activity log keeps only a line saying records were deleted, without names. You can ask your school to do this, or email us at [email protected] and we'll delete them within 30 days.
• When a school stops using StudioCircle: its information is kept for 90 days in case the school returns, then deleted when the school asks or at the end of that period.

Your choices and rights

You can see and correct your name, email address and phone number in the app. To ask for a copy of your information, or to have it corrected or deleted, contact your school or us at [email protected]. Depending on where you live, you may have further rights under local law, such as US state laws.

Children's information (including COPPA in the US): students under 13 never use the app themselves. Their parent or their school enters their name, classes and fees. A parent can ask us or the school at any time to review or delete their child's information.

Security

Information is sent over encrypted connections. Each school's information is separated by rules in the database itself, not just in the app. Every account must confirm its email address, and admins also confirm a phone number.

Changes

If we change this policy, we'll update the date above and, for important changes, tell school admins in the app or by email.

Contact

Ranjith Radhakrishnan · [email protected] · 671 Waters Edge Dr, IL, USA, 60177